Step-by-Step: How to Set Up Your Super or Business Google Voice Number

A Google Voice number for your business can be a game-changer because it gives you a reliable, flexible, low-cost communication method. If you follow the step-by-step instructions, you can quickly and easily set up your business Google Voice number and use its powerful features to improve your business’s communication, customer service, and productivity.

Good communication is the key to running a successful business. By getting a dedicated business Google Voice number for your business, you can make it easier for people to reach you, look more professional, and be more competitive in the market as a whole.

What is a business Google Voice Number?

Google Voice users are given a unique phone number that can be used for voice calls, text messages, and voicemail. Offering a business Google Voice number is designed to help businesses and organizations better manage their communications. Other Google Workspace tools work perfectly with this service, making it an excellent choice for companies that want to make communication easier.

Business Google Voice Number Pricing and Plans

Google Voice for Business offers different pricing plans:

• Starter ($10/month per user): Unlimited domestic calling, SMS texting, Google Meet and Google Calendar integrations, voicemail transcription, and call forwarding.
• Standard ($20/month/user): Unlimited users, multi-level auto attendants, ring groups, and desk phone support.
• Premier ($30/month per user): Standard plan plus unlimited international locations and users and automatic call recording. 

These features make Google Voice a powerful solution for businesses looking to improve communication and integrate with other Google Workspace tools.

Super or Business Google Voice Number Features Details

There are many features in Google Voice for Business that can make business phone systems much better, especially for small and medium-sized companies. These are the most essential parts:

1. Auto-attendant: With this feature, you can set up a menu system to direct callers to the right people or departments in your organization, streamlining inbound calls.

2. Call Transfer and Forwarding

• Call transfer:  People can move calls to a different number from their computer or phone. This makes sure that calls get to the right person and aren’t missed.
• Forwarding calls: You can forward calls to other numbers to handle calls even when you’re not at your primary number.

3. Integration with Google Apps: Google Voice works well with other Google apps. Your calendar can send calls to voicemail when you’re away from the office or in a meeting. 

4. Phone number ownership: When employees leave, their phone numbers stay with the company. This keeps things running smoothly and prevents too many interruptions.

5. Ring groups: This feature connects multiple employees to one Google Voice number. This number rings in various devices until someone answers. This feature is in beta.

6. Voicemail transcription: Voicemails are automatically transcribed into text and can be sent to your email, making it easier to manage and respond to messages.

7. Text Messaging: The Google Voice app lets users send SMS messages from their company number for short business messages.

8. Conferencing calls: Google Voice lets you invite multiple people to audio or video calls for team meetings, client interviews, and other collaborations.

9. Spam identification: Google Voice checks the caller ID and sends strange calls to the spam folder, which helps reduce unwanted calls.

Step-by-Step Guide to Setting Up Business Google Voice

Step 1: Sign in to Google Workspace

• Go to the Google Workspace sign-in page.
• Enter your business account credentials (email and password).
• Click on “Sign In.”

Step 2: Access Google Voice

• Once logged in, navigate to the Google Voice website (voice.google.com).
• Click on the “Get Google Voice” button.

Step 3: Choose Your Plan

• Different plans are available for businesses (Starter, Standard, and Premier).
• Looking at the details of each plan will help you choose the one that works best for your business.
• Select the plan you want and click “Select.”

Step 3: Choose Your Google Voice Number

After signing in, you’ll need to select a Google Voice number:

• Click on the “Get a Voice Number” button.
• You will be asked to enter your city or area code to find available numbers.
• You can look through the list of numbers and pick one that works for you.
• Click “Select” once you’ve made your choice.

Step 4: Link Your Existing Phone Numbers

Linking your Google Voice number to your other phone numbers is the best way to get the most out of it.

• After selecting your number, you’ll be prompted to link a phone number.
• Enter your existing mobile or landline number and click “Send Code.”
• You will receive a verification code via text message or call.
• Enter the code in the provided field and click “Verify.”

Step 5: Set Up Voicemail

Setting up your voicemail is essential for capturing messages when you can’t answer calls.

• In the Google Voice interface, click “Settings” (the gear icon).
• Navigate to the “Voicemail” section.
• You can customize your voicemail greeting by recording a new message or using the default greeting.
• Save your changes.

Step 6: Customize Your Settings

Google Voice offers various settings to enhance your experience:

1. Go to “Settings” by clicking on the gear icon.
2. Explore options such as:
   • Call forwarding: Decide how you want calls to be routed.
   • Text messaging settings: Choose how you receive and send texts.
   • Do Not Disturb mode: Schedule times when you don’t want to receive calls.
3. Adjust these settings according to your preferences and save any changes.

Step 7: Download the Google Voice App

For convenience, download the Google Voice app on your mobile device:

• For Android, visit the Google Play Store.
• For iOS, go to the App Store.
• Install the app and sign in with your Google account.

Step 8: Start Using Your Google Voice Number

Now that everything is set up, you can use your Google Voice number for calls, texts, and voicemail. To text or call:

• Use the Google Voice website or app to make calls and send messages.
• Caller ID will show your Google Voice number.

Promote Your Business Google Voice Number

It would help if you started telling your customers and clients about your business’s Google Voice number as soon as you’ve set it up. To get the most out of your new number, follow these tips:

• Your new Google Voice number, email signatures, business cards, and other marketing materials should now be on your website.
• Tell your current clients and customers about your new Google Voice number and ask them to use it as their main way to contact you.
• With Google Voice’s call forwarding and voicemail features, you can ensure that you never miss an important call or message. This convenience is a key benefit of using your new Google Voice number.
• Use your Google Voice number for outbound calls to keep your business looking professional.

Conclusion

Setting up your Supper or Business Google Voice number is easy and can help you manage your communication in many ways. With features like text messaging, voicemail, and forwarding calls, it’s a great way to keep your personal and professional life in order. If you do these things, you’ll soon have a single number connecting all your devices.